Office Coordinator- BI
in VA - Herndon

Job Attributes

Job Id:

81592958779

Job Sector:

Job Location:

Herndon, VA  20171

Job Description

JOB SUMMARY:  Primary job function is providing administrative services to support the Background Investigations Division.  Performs a variety of responsible administrative functions to include managing critical functions including personnel files, recordkeeping, operational support, assistance with new hire orientation, facility management, and access control.   

ESSENTIAL FUNCTIONS

The functions listed describe the business purpose of this job.  Specific duties or tasks may vary and be documented separately.  The employee might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified, according to business necessity.

All assigned duties or tasks are deemed to be part of the essential functions, unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions.

Employees are held accountable for successful job performance.  Job performance standards may be documented separately, and may include functions, objectives, duties or tasks not specifically listed herein.

In performing functions, duties or tasks, employees are required to know and follow safe work practices, and to be aware of company policies and procedures related to job safety, including safety rules and regulations.  Employees are required to notify superiors upon becoming aware of unsafe working conditions.

All functions, duties or tasks are to be carried out in an honest, ethical and professional manner, and to be performed in conformance with applicable company policies and procedures.  In the event of uncertainty or lack of knowledge of company policies and procedures, employees are required to request clarification or explanations from superiors or authorized company representatives.

  • Performs a variety of administrative functions, such as preparing correspondence and reports, processing mail, telephone and in-person reception, and filing
  • Schedules meetings and conferences and assists with travel reservations
  • Sorts and distributes mail, packages and faxes
  • Facilities management (maintenance oversight of the division office)
  • Orders and keeps inventory of division office supplies, including business cards
  • Files and organizes case files and materials
  • Performs other administrative tasks and duties of a similar nature and scope as required for assigned office or as assigned by Vice President of Background Investigations

Job Requirements

MINIMUM QUALIFICATIONS AT ENTRY

Additional qualifications may be specified and receive preference, depending upon the nature of the position.

  • Must be a citizen of the United States.
  • Must possess current (within the last 2 years) Single Scope Background Investigation (SSBI) or active Secret level security clearance based on an SSBI or
  • Ability to acquire and maintain any other specific special clearances/access requirements.

Background Prerequisites:

Must undergo and meet Company standards for background and reference checks, controlled substance testing, and behavioral selection survey, in addition to any mandatory licensing requirements.

Education/Experience: 

  • High school diploma required, Bachelor’s degree or equivalent preferred
  • Experience in the background investigation industry is preferred

Competencies (as demonstrated through experience, training, and/or testing):

  • Thorough understanding of standard office procedures and practices
  • Strong interpersonal, writing and communication skills
  • Use of personal computer and standard office software, including data processing and spreadsheet applications
  • Highly organized, punctual, and responsible
  • Ability to write correspondence in a clear and concise manner
  • Excellent time management and organization skills to balance and prioritize work 
  • Ability to work effectively in a fast-paced, changing environment
  • Courteous telephone manner
  • Ability to multi-task

WORKING CONDITIONS (Physical/Mental Demands)

With or without reasonable accommodation, requires the physical and mental capacity to perform effectively all essential functions.  In addition to other demands, the demands of the job include:

  • Maintaining composure in dealing with executives and staff in group and one-on-one settings and in situations requiring high performance and results
  • Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey
  • Handling and being exposed to sensitive and confidential information
  • Required ability to handle multiple tasks concurrently
  • Speak and hear sufficiently to communicate in person and by phone
  • Maintain visual ability including close vision, distance vision, and ability to adjust focus
  • Ability to work on computer for long periods of time

Classification History:

Job established 9/2016

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Job Attributes

Job Id:

81592958779

Job Sector:

Job Location:

Herndon, VA  20171